How data exchange on Senate works

The Senate Platform delivers a ‘data sharing control-center’ for organizations. 

  • Approval workflows are implemented to protect customer privacy, govern data visibility and exchange by enforcing licensing terms; giving you control over who can see and access data for permitted use.
  • Promote data discoverability by listing your data (packages) in a Catalog for exchange, or added packages directly to a project to negotiate licensing terms with another organization.

Your responsibilities as a Data Custodian

  • Oversee and manage the sharing of your data packages on Senate
  • Understand how data can be shared on the Data Republic Catalog and in Senate Projects
  • Understand the approval workflows in Senate for contributor term sheets and data licenses

Data management

Creating packages for exchange

  • Data upload and management is typically carried out by a data analyst, on behalf of the data custodian. If you are prepping and managing your data for exchange, refer to the Quick Start Guide for Analysts on how to get your data into Senate and prepare a package for exchange.

Listing datasets in the Catalog

  • A data listing can be created for packages to help Senate users discover and request access to data for their project. For more information on how to create and publish a Data Listing, see Overview of Data Listings.

Managing data requests

  • Requests to access data via a Catalog can be made by adding the data package to a project. If a user adds your data package to their project, the data package owner will automatically be added to the project to discuss the data license request. 
  • A data license specifies the terms of  exchange, including what analysis will be run, datasets combined for analysis, conditions for permitted use of data / extraction, data access terms and any commercials. 
  • Access to the data is not granted until a data license is approved the data governance manager from each organization, and lastly, the Data Republic platform admin. For more information on how data licensing works, see Requesting and approving data licenses

Approval workflows

As a project progresses through the Senate workflow, the Approver receives email notifications when data licenses, term sheets or data listings have been submitted for approval. Use the approval workflow diagrams as a reference guide.

Contributor term sheets

  • Term Sheets in Senate are created by your organization for any data uploaded for exchange. They are agreements between your organization and Data Republic to define controls around how data can be shared.
  • Click Submit to Platform to approve the term sheet

Data licenses

  • Data Licenses are created in a project to formalize terms of a data exchange. Data Licenses specify the name of the licensee organization (data recipient), data packages to be exchanged, conditions for permitted use of data, access term for data packages and related commercials. 

Approve the Data License after the terms in the draft license are agreed upon and have been submitted to you for review.

Publish data listings on behalf of your organization

Data Listings are created to manage data exchange with other organizations. They contain a description of the data package for exchange, the data package itself, metadata and may include other information such as pricing, potential use cases and applications.

Approve the Data Listing once it is ready to publish. You can list it on the Data Republic Catalog or your organization’s Closed Catalog

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