How data exchange on Senate works

The Senate Platform delivers a ‘data sharing control-center’ for organizations. 

  • Data License approval workflows are implemented to protect customer privacy, govern data visibility and exchange by enforcing licensing terms; giving you control over who can see and access data for permitted use.
  • Data discoverability by other organizations can be promoted by listing your data (packages) in a Catalog for exchange, or adding packages directly to a project to negotiate licensing terms with another organization.

Your responsibilities as a Data Governance Manager

Oversee and manage the sharing of your organisation's data packages on Senate by understanding:

  1.  Data Licensing in projects, and how to approve or reject Data Licenses submitted for approval
  2. How data can be shared in the Data Republic Catalog for commercialization

Refer to Senate's approval workflows diagrams for more information.

Data License approval workflow 

  • Data Licenses are created in a project to formalize terms of a data exchange. Data Licenses specify the name of the licensee organization (data recipient), data packages to be exchanged, conditions for permitted use of data, access term for data packages and related commercials. 
  • After the terms in the draft license are agreed upon and have been submitted to you for review, you can approve or reject the Data License.

Data Listing approval workflow (for the Catalog)

  • Data Listings are created to manage data exchange with other organizations. They contain a description of the data package for exchange, the data package itself, metadata and may include other information such as pricing, potential use cases and applications.
  • Once a Data Listing has been created, you will be asked to approve and publish the Data Listing. You can increase external discoverability by publishing it in the Data Republic Catalog to all Data Republic users, or publish only to your organization’s Closed Catalog

Data management FAQ

How is data prepared for exchange?

  • Data upload and management is typically carried out by a data analyst, on behalf of the data custodian. If you are prepping and managing your data for exchange, refer to the Quick Start Guide for Analysts on how to get your data into Senate and prepare a package for exchange.

How are data requests managed?

  • Requests to access data can be made by adding the data package to a project. The data package owner will automatically be added to the project to discuss the data license request. 
  • A data license specifies the terms of  exchange, including what analysis will be run, how datasets are combined for analysis, conditions for permitted use of data / extraction, data access terms and any commercials. 
  • Access to the data is not granted until a data license is approved the data governance manager from each organization, and lastly, the Data Republic platform admin. For more information on how data licensing works, see Requesting and approving data licenses

How can data be commercialized using the Data Republic Catalog?

  • A data listing can be created to help Data Republic users to discover and request access to your data for their project. For more information on how to create and publish a Data Listing, see Overview of Data Listings.
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