User Management FAQ
1. Who can manage user permissions?
Your organization's Senate administrator is responsible for managing user permissions on Senate. User permissions are assigned based on a user's access requirements to enable structured control and governance on the Senate Platform. Contact firstname.lastname@example.org to set up a Senate Administrator for your organization.
2. What user permissions are available?
See below table for a full list of available permissions in Senate. We have also provided suggestions on how permissions can be assigned to different personas in your organization; these suggestions are for reference only, your organization's requirements may differ. See question 3.
3. What permissions should each user have?
A user can be assigned with any set of permissions in Senate. The permissions assigned should reflect the actions they are allowed to undertake in Senate by your organization.
- Some organizations may require a single person to manage the project, prepare the data and/or act as the Data License approver. Under this situation, to manage risk, users may be asked by their orgnaization to follow additional internal processes before they can follow through with Senate processes and/or approval of Data Licenses in Senate.
- Others organizations prefer to leverage Senate workflows, and assign permissions to different users if possible; e.g. for projects, data preparation and approval. This is recommended where practical, to effectively manage governance and risk across the organization and prevent delays in execution on Senate.
Refer to the below table for an example of how permissions for projects can be assigned based on a user's persona. Note: this is an example only, you can assign a user with all or any set of permissions depending on what you need them to have access to.
Hint: When creating a user and assigning permissions in Senate, use the suggested permission buttons in Senate to set up new users, then add or remove any permissions not required.
If you have any questions, send us a message on the bottom right of this page, or email email@example.com.