This article goes through a few FAQs for managing user permissions in the Data Republic platform.
In this article you will learn about:
User Management FAQ
1. Who can manage user permissions?
Your organization's platform administrator is responsible for managing user permissions on the Data Republic platform. User permissions are assigned based on a user's access requirements to enable structured control and governance on the Data Republic Platform. Contact firstname.lastname@example.org to set up an Organization Administrator for your organization.
2. What permissions and roles are available?
When assigning permissions for new users, there are several permissions to choose from, each relating to specific activities on the platform.
See the table below for more information:
New Role Name
Base level permission enabling invitation to a Project or Workspace.
Allows user creation and management for your Organization, and manages all Organization-level settings e.g Single Sign on
Legal Framework Manager
Defines and approves Legal Frameworks for exchange
Organization Data Manager
Manages data loading and data prepping for your Organization on the Data Republic platform (i.e. using the Manage Data section)
Creates projects and workspaces.
Data License Manager
Approves Data Licenses for your Organization.
Data Packages Manager
Selects or approves the data that goes into a project.
3. What permissions should each user have?
A user can be assigned with any set of permissions in the Data Republic platform. However, please note the following:
Permissions should reflect the actions a person is allowed to undertake in the Data Republic platform by your organization. For example, if you are asked to approve the data license on platform, you must have the permission, authority or delegated authority to do so on behalf of your organization as data licenses on platform are legally binding once approved by all parties to the license.
Consider how governance and risk is managed internally if you allow 1 user to fulfil multiple roles in the Data Republic platform. For example, if they are allowed to manage the project, prepare the data and also act as the Data License approver. Under this situation, to manage risk in data exchange, users may be asked by their organization to follow strict internal processes before they can execute online approval workflows in the Data Republic platform e.g. for Data License approval.
Manage risk and governance through separation of roles. Assign permissions to different users if possible; e.g. for project management, data preparation and data license approval. This is recommended where practical, to effectively manage governance and risk across the organization and prevent delays in execution in the Data Republic platform.
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